Back to Home

Privacy Policy

Effective Date: January 2, 2026  |  Last Updated: February 2026

Kairos Nexus Global ("Kairos," "we," "us," or "our") takes privacy, security, and data governance seriously. This Privacy Policy explains how we collect, classify, use, protect, and govern personal information across our platform. It applies to all users — job seekers, businesses, and integration partners — operating through kairosng.com and associated services.

GDPR Compliant CCPA / CPRA NDPR Compliant

Contents

  1. Information We Collect
  2. Data Classification
  3. How We Use Your Data
  4. Security Standards
  5. AI Data Processing
  6. Breach Notification Policy
  7. Data Deletion & Retention
  8. Data Sharing
  9. Partner Data Governance
  10. Jurisdiction & Compliance
  11. Your Rights
  12. Children
  13. Cookie Policy
  14. Nondiscrimination Statement
  15. Digital Accessibility
  16. Updates to This Policy
  17. Contact Us

1. Information We Collect

We collect information you provide directly, information generated through platform use, and information from authorized third-party integrations.

  • Registration data: Name, email address, phone number, and profile details
  • Identity verification data: Government-issued ID, NIN (Nigeria), SSN or EIN (where applicable)
  • Professional data: Work history, credentials, portfolio, skills, and case study submissions
  • Payment information: Bank account details or payment processing data (handled via secure processors)
  • Usage data: Activity logs, project interactions, communication history, and session data
  • Device and technical data: IP address, browser type, device identifiers, and cookies
  • Partner-provided data: Data exchanged through authorized integrations, limited to agreed purposes

2. Data Classification

Kairos Nexus Global processes six structured categories of data. Each category is handled under strict access controls and processed only for lawful, defined platform operations.

Category Examples Purpose
Account Information Name, email, phone, profile details Platform identity and communication
Identity Verification Data Government ID, NIN, SSN, EIN Fraud prevention and talent verification
Payment Information Bank details, payment processing data Escrow and transaction facilitation
Platform Usage Data Activity logs, project interactions, communication history Platform improvement and safety monitoring
AI Assessment Data Skill evaluations, matching scores, case study submissions Talent matching and vetting functionality
Partner-Shared Data Data exchanged with authorized integration partners Defined collaboration purposes only

3. How We Use Your Data

Information is collected and used strictly for the following purposes:

  • Operating, improving, and securing the Kairos platform
  • Matching talent with business opportunities using AI-assisted vetting
  • Verifying user identity and professional credentials
  • Processing payments and facilitating escrow transactions
  • Communicating with users about their account, projects, and platform updates
  • Detecting and preventing fraud, abuse, or security threats
  • Complying with applicable legal obligations

We do not use personal data for unauthorized commercial purposes, profiling unrelated to platform functions, or sale to third parties.

4. Security Standards

Kairos implements technical and organizational security measures that meet enterprise-grade standards. We do not rely on vague promises — our security posture is specific and operational.

Our security infrastructure includes:

  • Encryption at rest: AES-256 equivalent standards applied to all stored user and partner data
  • Encryption in transit: TLS 1.2 or higher for all data transmitted between users and our systems
  • Role-based access controls: Strict internal access permissions limit who can view or modify sensitive data
  • Multi-factor authentication (MFA): Required for all administrative and internal system access
  • Secure cloud infrastructure: Hosted on enterprise-grade cloud providers (AWS or equivalent) with high availability and security compliance
  • Continuous monitoring: Ongoing surveillance for suspicious activity, unauthorized access attempts, and vulnerability risks
  • Regular vulnerability assessments: Scheduled security reviews and penetration testing protocols

While we implement these measures diligently, no system can guarantee absolute security. We encourage users to choose strong passwords and report suspicious activity promptly.

5. AI Data Processing

Kairos uses AI systems to enhance talent matching, skill verification, scoring, and platform functionality. We are committed to the ethical and transparent use of AI.

  • AI systems process user data strictly for defined platform purposes — not for surveillance, external profiling, or unauthorized uses
  • User data is not sold or used to train external AI systems without explicit user consent
  • AI-generated insights (matching scores, assessments) remain platform-controlled and purpose-bound
  • AI outputs are not resold to third parties or used beyond the scope for which consent was given
  • Users may request deletion of AI-derived profile data consistent with applicable laws
  • Any use of AI data beyond its original purpose requires new, explicit consent

Kairos does not use AI to make fully automated decisions that produce significant legal or similarly consequential effects without human oversight.

6. Breach Notification Policy

In the event of a confirmed data breach affecting user information, Kairos commits to the following response protocol:

72-Hour Notification Commitment: Where legally required, Kairos will notify affected users within seventy-two (72) hours of confirmed breach detection. We do not wait, obscure, or minimize.

  • Kairos will initiate an internal investigation immediately upon detection of a potential breach
  • Affected users will be notified within 72 hours of confirmed breach detection where legally required under GDPR, CCPA/CPRA, or NDPR
  • Notifications will be delivered via registered email and/or in-platform notification
  • Notifications will include: the nature of the breach, categories of data affected, likely consequences, and steps being taken to address it
  • Regulatory authorities will be notified where required by applicable law

Security Contact

For security concerns, vulnerability reports, or breach-related inquiries, contact our dedicated security team at: security@kairosng.com

7. Data Deletion & Retention

Kairos respects your right to control your data. We maintain clear Service Level Agreements (SLAs) for data deletion and retention.

  • Users may request deletion of their personal data at any time through their account settings or by contacting us
  • Verified deletion requests are processed within thirty (30) calendar days
  • Upon termination of partner integrations, shared data will be securely deleted within thirty (30) days unless legally required to retain it
  • Secure deletion protocols are followed for all data destruction — data is not merely deactivated, it is destroyed
  • Certain categories of data may be retained longer where required by law (e.g., financial records, fraud prevention obligations)
  • Users will be informed if retention beyond the standard period is required

8. Data Sharing

Kairos does not sell personal data. Data may be shared only in the following limited circumstances:

  • Service providers: Trusted third parties who assist in operating our platform (e.g., payment processors, identity verification partners, cloud infrastructure) — bound by strict data processing agreements
  • Integration partners: Only with data explicitly shared for agreed purposes under Partner Data Governance standards (see Section 9)
  • Legal obligations: When required by law, court order, or regulatory authority
  • Safety: To prevent fraud, protect user safety, or defend Kairos's legal rights
  • Business transfers: In the event of a merger, acquisition, or asset sale — users will be notified in advance

9. Partner Data Governance & Integration Standards

As Kairos deepens enterprise partnerships and API integrations, we hold all partner relationships to strict data governance standards. These are not optional — they are contractual requirements.

Partner Data Standards

  • Data sharing is purpose-bound — limited strictly to agreed, documented use cases
  • Partner data will not be resold or used for unrelated commercial purposes
  • All shared data is encrypted in transit and at rest under the standards defined in Section 4
  • Access to shared data is limited to authorized personnel only on both sides
  • All integration activity is logged and auditable — Kairos maintains complete audit trails
  • Upon termination of partnership, shared data will be deleted within thirty (30) days unless legally required to retain it
  • Partners are required to maintain comparable security and privacy standards and certify their compliance upon request
  • Non-circumvention: partner data may not be used to bypass platform relationships or solicit users independently

These standards apply to all integration partners, including edtech platforms, background check providers, payment processors, and any other authorized third-party integrators.

10. Jurisdiction & Compliance Commitment

Kairos Nexus Global is committed to compliance with applicable data protection regulations across all jurisdictions where our users and partners operate.

GDPR (EU) CCPA / CPRA (California) NDPR (Nigeria)

General Data Protection Regulation (GDPR) — European Union

Users in the European Economic Area have the right to access, rectify, erase, restrict processing of, and port their personal data. They also have the right to object to processing and to lodge a complaint with a supervisory authority. Our lawful basis for processing is typically contract performance, legitimate interests, or explicit consent.

California Consumer Privacy Act / CPRA (CCPA/CPRA)

California residents have the right to know what personal information is collected, to delete personal information, to opt out of the sale of personal information (Kairos does not sell data), and to non-discrimination for exercising these rights. Requests may be submitted to info@kairosnexusglobal.com.

Nigeria Data Protection Regulation (NDPR)

Kairos complies with the NDPR as administered by the Nigeria Data Protection Bureau (NDPB). Nigerian users have rights to access, correct, and delete their personal data. Data collection is based on lawful grounds and subject to the principles of purpose limitation and data minimization.

Users may exercise applicable rights under any of these frameworks. Requests are processed within the timeframes required by law. Where full compliance with a specific regulation is still being operationalized, Kairos commits to good-faith progress and transparency about its compliance posture.

11. Your Rights

Regardless of your jurisdiction, Kairos recognizes the following rights for all users:

  • Right to Access: Request a copy of the personal data we hold about you
  • Right to Rectification: Request correction of inaccurate or incomplete data
  • Right to Erasure: Request deletion of your personal data (subject to legal retention requirements)
  • Right to Data Portability: Receive your data in a structured, machine-readable format
  • Right to Object: Object to processing of your data for direct marketing or other legitimate interests
  • Right to Restriction: Request that we limit how we use your data in certain circumstances
  • Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at: info@kairosnexusglobal.com or security@kairosng.com

12. Children

The Kairos platform is not intended for individuals under the age of 18. We do not knowingly collect personal data from minors. If we become aware that a minor has registered on our platform, we will take immediate steps to delete the account and associated data. If you believe a minor has registered, contact us at info@kairosnexusglobal.com.

Kairos uses cookies and similar tracking technologies to operate and improve the platform.

  • Essential cookies: Required for core platform functionality (authentication, session management, security)
  • Analytics cookies: Used to understand how users interact with the platform, helping us improve performance and user experience (e.g., Google Analytics)
  • Marketing cookies: Used to measure the effectiveness of advertising campaigns (e.g., Meta Pixel, Google Ads). These do not collect sensitive personal data.

You may manage or disable cookies via your browser settings. Note that disabling essential cookies may affect platform functionality. By continuing to use the platform, you consent to our use of cookies as described.

14. Nondiscrimination Statement

Kairos Nexus Global prohibits discrimination based on race, color, gender, age, religion, national origin, disability, sexual orientation, or any other protected characteristic. This applies to platform access, matching algorithms, vetting processes, and all interactions facilitated through the platform. Any discriminatory use of the platform by users or partners is grounds for immediate suspension. Concerns may be reported to info@kairosnexusglobal.com.

15. Digital Accessibility Statement

Kairos is committed to digital accessibility and inclusive design. We work to ensure the platform is usable by individuals with disabilities, in accordance with WCAG 2.1 guidelines. Accessibility concerns, barriers, or improvement suggestions may be reported to: info@kairosnexusglobal.com

16. Updates to This Policy

Kairos may update this Privacy Policy as the platform evolves, regulations change, or our data practices are updated. We will notify users of material changes via registered email and/or in-platform notification at least 14 days before changes take effect. Continued use of the platform after the effective date of an updated policy constitutes acceptance. We encourage you to review this policy periodically.

17. Contact Us

For privacy inquiries, data requests, security concerns, or compliance questions, contact us through the following channels:

Kairos Nexus Global
Website: kairosng.com